Automate Event Registration with Power Platform: QR Codes & Email Workflow Tutorial

Streamline your event registration process with Power Platform! In this step-by-step tutorial, you’ll learn how to automate attendee sign-ups, generate unique QR codes, and validate event check-ins using Power Automate, Microsoft Forms, SharePoint, and Power Apps—no coding required. Discover how to solve the common headache of managing event registrations and attendance. I’ll show you how to build a seamless, end-to-end workflow: from collecting attendee details in a Microsoft Form, to automatically sending personalized QR codes via email, and finally, verifying attendance on event day with a Power Apps canvas app. Whether you’re organizing conferences, workshops, or managing building visitors, this low-code solution will save you time and boost your digital transformation efforts. What You’ll Learn: ✔️ Build a Power Automate cloud flow triggered by Microsoft Forms submissions ✔️ Generate unique GUIDs and QR codes for secure, trackable registrations ✔️ Store attendee data in SharePoint or Dataverse for easy management and reporting ✔️ Embed QR codes directly in emails—no extra apps or manual work required Timestamps: 00:00 – Automating Event Registration with QR Codes: What You’ll Build 00:22 – Mapping Out the Registration and Check-In Process 01:24 – Full End-to-End Demo: From Sign-Up to Attendance 01:40 – Inside the Power Automate Cloud Flow 02:39 – Live Power Apps Canvas App for QR Validation 04:14 – What You Need Before You Start (Prerequisites) 04:58 – Step-by-Step: Building the Automated Flow 07:37 – Creating and Sending QR Codes Automatically 08:56 – Embedding QR Images in Emails (Base64) 10:05 – Alternative: Embedding QR via URL 11:52 – Testing the Complete Automated Workflow #PowerAutomate #PowerPlatform #workflowautomation #LowCode #DigitalTransformation Ready to modernize your event check-ins? Drop your questions or share your own use case in the comments! Don’t forget to watch Part 2 for building the Power App, and subscribe for more Power Platform automation tips. SEO Keywords: Power Platform, Power Automate, Power Apps, workflow automation, low-code, digital transformation, canvas apps, Dataverse, cloud flows, citizen development, BPA, AI Additional Links: 🔗 https://youtu.be/mWERU29uKdI?list=PLzq6d1ITy6c138K_CM7hs9T1zuvvZufX_ Part 2 of the event registration app tutorial, focusing on the Power App. 🔗 https://youtu.be/DHb04V34D2Y?list=PLzq6d1ITy6c138K_CM7hs9T1zuvvZufX_ Tutorial on generating high-level designs and process maps using GPT. 🫠 About me: 👋 Hi, I'm Damien Bird — Power Platform Cloud Solution Architect at Microsoft ☁️ 🧠 Former Forum Super User (2021/22) & Business Applications MVP (2022) 🎤 Speaker at conferences across Europe, the US, and local UK user groups 💡 Passionate about sharing knowledge, solving problems, and empowering the community with the Power Platform! 📚 Explore more: 🔗 Blog: https://DamoBird365.com 🎥 Video & Quiz CPD: https://DamoBird365.com/YouTube 💖 Support the Channel: https://youtube.com/@DamoBird365/membership ☕ Buy Me a Coffee: https://BuyMeACoffee.com/DamoBird365 💼 LinkedIn: https://LinkedIn.com/In/DamoBird365 🐦 Twitter: https://x.com/DamoBird365 🌐 Bluesky: https://bsky.app/profile/DamoBird365.bsky.social 📜 Feedback or Request: https://forms.office.com/e/WAV1iF2Wis