Oracle Cloud Payables | Intelligent Document Recognition

Many suppliers and customers choose to send and receive Payables invoices electronically via email. With Oracle Cloud ERP, we have designed a unique solution called Intelligent Document Recognition (IDR) to extract invoice information from the emailed documents to create invoices and import them into Payables. IDR offers a fully integrated invoice recognition solution that supports the entire invoice lifecycle, including document capture, recognition, routing, invoice entry, approval, and payment, with a seamless and secure user experience. As you use the IDR service, it uses machine learning to improve the extraction. It learns from corrections you make to invoices to understand how to extract invoice fields when future invoices are received from a supplier. As a result, invoice recognition improves over time. IDR enables our customers to quickly process supplier invoices from entry to payment. This end-to-end solution requires minimal setup and configuration, thereby reducing the total cost of ownership and enhancing capital management. Invoices are emailed to the IDR inbox. IDR processes the invoices and extracts the relevant information. Invoices appear in the Scanned Information tile on the Invoices landing page with an Incomplete status (if they need attention) or Not Validated status (if all expected fields are recognized). Incomplete invoices are corrected using the Interactive Viewer which allows users to simply highlight the correct information on the invoice. IDR learns from the corrections to improve extraction on subsequent invoices. Make Sure That You Have Invoices To Test. There Should Be At Least 5 Invoices From Each Of Your Top 10 To 20 Suppliers Make Sure That The Supplier Names And Addresses You Set Up In Oracle Cloud Procurement Or Oracle Cloud Erp Match Exactly To The Supplier Addresses On The Invoices. For Example, If You Have Po Box On The Supplier Site Record, But The Invoice Uses A Street Address, This Discrepancy Decreases Idr’s Ability To Automatically Detect The Supplier Reference On The Invoice. Make Sure That The Supplier Names And Addresses You Set Up In Oracle Cloud Procurement Or Oracle Cloud Erp Match Exactly To The Supplier Addresses On The Invoices. For Example, If You Have Po Box On The Supplier Site Record, But The Invoice Uses A Street Address, This Discrepancy Decreases Idr’s Ability To Automatically Detect The Supplier Reference On The Invoice. Make Sure The Purchase Order Format On Your Invoices Match Exactly To The Purchase Order Formats You Setup In Procurement. Determine Your Po Format. Determine If There Are Any Specific Types Of Suppliers That Should Not Be Included In The Group Of Vendors For Recognition Such As Internal Suppliers To Avoid Approval Issues Such As The Invoice Attachment Missing From The Invoice Approval Notifications Make Sure You Include A Variety Of Invoices In The Test Group. Step 1: If you’re scanning invoices, configure scanner settings Set up any scanners to the following specifications for the absolute best results: • For best document quality; set up the scanners to produce TIFF or PDF documents with International Telegraph and Telephone Consultative Committee (CCITT) Group IV compression at 300 dpi. • If available, configure scanners to use dynamic/adaptive thresholding to produce high-quality documents when scanning invoices with color or shaded backgrounds. • Ensure that page size is either Letter (8.5 inches x 11 inches) or A4 (8.3 inches x 11.7 inches). Larger size pages could cause performance issues. • When possible, scan the document in the correct orientation. If documents are in the wrong orientation, Intelligent Document Recognition tries to automatically rotate and orient the documents correctly as part of the document recognition process. Step 2: Manage Intelligent Document Recognition Options Navigate to the Manage Intelligent Document Recognition Options page from the Functional Setup Manager and configure the IDR options. These options are affected by the following: • How your Business Unit is derived. • How you would like to recognize your invoice lines. • How you would like tax and freight to be calculated and displayed. • How you would like to handle service and utility suppliers.