Recordkeeping Made Simple

Most small business record-keeping problems do not begin at tax time. They begin earlier, when receipts are saved inconsistently, files are hard to find, and there is no clear place where business records belong. This video explains how to set up a simple recordkeeping structure without overthinking it. The goal is not to build a complicated document management system. The goal is to create: • One place for business records — a main folder, cloud location, or shared business storage area. • A simple folder structure — income, expenses, invoices, statements, GST/HST, contracts, and year-end documents. • A consistent file naming method — so records sort properly and are easier to find later. • A repeatable saving habit — so receipts, statements, and documents do not sit in email, downloads, or photos until tax time. This guide is part of the Built to Thrive© Tax & Financial Discipline path for Canadian sole proprietors, freelancers, consultants, side-business owners, and early-stage small business owners. Use the matching download: • File Naming & Record Storage Guide Next guide: What Actually Matters in Your First 90 Days Once your records have one place to live and one clear naming method, the next step is to build a simple rhythm for reviewing and maintaining them. Clarity reduces friction. Structure reduces stress. Learn more: https://built2thrive.ca/tax-financial-discipline/guides/sole-proprietor/ Disclaimer: This content is for general educational purposes only and is not legal, tax, accounting, payroll, investment, or financial advice. Consult a qualified professional for advice specific to your situation.